Overview

Salary: £21000 – £25000

Shift hours: Full Time

We currently have an opportunity for a Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

HOUSING / REMOVALS – INPATRIATE/EMPLOYEE – TRANSPORTATION OF PERSONAL BELONGINGS:

Coordination the overseas relocation quotations. Contact employee to obtain contact details and information about destination. All details are passed on to 2 removal companies for quotations to be arranged.  Once quotations have been received ensure contract is awarded based on the most competitive rate.  Deal with all questions / queries with employee and removal company.  Confirm if employee has to pay an excess if the removal cost is over and above company allowance and ensure funds are paid.

BUSINESS TRAVEL:

Manage the daily running of the company business travel contract, including the online portal, arranging new profiles for traveller, and setting up new bookers.

Focal point of contact for travel bookers with regards to queries related to servicing issues, policy, or insurance

Arrange travel bookings as requested

Consolidate monthly travel invoices

Assist with visa application requests through company travel provider

Process director executive flyer card upgrades

Arrange & hold quarterly business travel meetings.

Manage monthly reporting of travel, highlighting any missed fare savings or accommodation over the global city cap

Meet with local hotel representatives

Support with annual global RFP for accommodation rates in the UK

Support tax team with annual global travel report for STBV

Manage company exclusive use hotel

AD-HOC:

Manage company transport vendors

Timesheet support

Raise service orders, contract orders, and set up planned payments

Update department Intranet pages

Assist with any other duties as required.

3 years’ experience in a similar business environment preferred

Good communication skills, written and verbal

Excellent knowledge in Microsoft packages, experience in Unisol / SAP or similar preferred

Able to work as part of a team and equally on own initiative

Ability to work proactively with minimum supervision

Multi-tasking capabilities essential

Flexible approach

Reference: SDX/TP/734674/88911

Location: Westhill, Aberdeenshire, Scotland

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