Salary: £21000 – £25000
Shift hours: Full Time
We currently have an opportunity for a Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.
HOUSING / REMOVALS – INPATRIATE/EMPLOYEE – TRANSPORTATION OF PERSONAL BELONGINGS:
Coordination the overseas relocation quotations. Contact employee to obtain contact details and information about destination. All details are passed on to 2 removal companies for quotations to be arranged. Once quotations have been received ensure contract is awarded based on the most competitive rate. Deal with all questions / queries with employee and removal company. Confirm if employee has to pay an excess if the removal cost is over and above company allowance and ensure funds are paid.
Manage the daily running of the company business travel contract, including the online portal, arranging new profiles for traveller, and setting up new bookers.
Focal point of contact for travel bookers with regards to queries related to servicing issues, policy, or insurance
Arrange travel bookings as requested
Consolidate monthly travel invoices
Assist with visa application requests through company travel provider
Process director executive flyer card upgrades
Arrange & hold quarterly business travel meetings.
Manage monthly reporting of travel, highlighting any missed fare savings or accommodation over the global city cap
Meet with local hotel representatives
Support with annual global RFP for accommodation rates in the UK
Support tax team with annual global travel report for STBV
Manage company exclusive use hotel
Manage company transport vendors
Raise service orders, contract orders, and set up planned payments
Update department Intranet pages
Assist with any other duties as required.
3 years’ experience in a similar business environment preferred
Good communication skills, written and verbal
Excellent knowledge in Microsoft packages, experience in Unisol / SAP or similar preferred
Able to work as part of a team and equally on own initiative
Ability to work proactively with minimum supervision
Multi-tasking capabilities essential
Location: Westhill, Aberdeenshire, Scotland